Get ready to speak at #EducationFest

  • When: 4-5 July 2024
  • Where: Wellington College, Crowthorne

On behalf of the Festival of Education team, we would like to extend our sincerest gratitude for agreeing to speak at the 14th Festival of Education. Your contribution to our event is invaluable, and we are very excited to hear the insights and expertise that you will bring to our audience. Your participation will help make this year’s festival even more exceptional than the previous years. Please find below a series of useful FAQs. Should you have any further questions or concerns, please do not hesitate to reach out, and we will be more than happy to assist you. Thank you again for being part of our fantastic line-up, and we look forward to your upcoming presentation.

Victoria Boyle, Speaker Manager | victoria.boyle@educationscape.com

Your session and speaker profile are now live on the Content section of the website. Please contact Victoria Boyle urgently if there are any changes you would like to make to either the session or speaker profiles.

As a speaker, you will be provided with a complimentary speaker pass, valid for both days of the festival to allow you to enjoy all the keynotes, sessions and everything the event has to offer. You may also make use of our exclusive Speaker area on your day of speaking.

We are pleased to offer speakers one complimentary full festival ticket to gift to a friend or colleague. Please note the guest ticket will not give access to the Speaker area and all guest refreshments are at their own expense. Please scroll to the end of the ticket selection screen for the Guest ticket.

To register for your speaker and guest passes, please use the link provided to you.

Please contact Victoria Boyle if you are yet to receive a registration link.

We would appreciate if you could promote your session using the Twitter hashtag and handle #EducationFest and @EducationFest. We have put together a social media graphic for your use to announce your participation through social media.

Download social media graphics here

Please ensure supporting PowerPoint presentations are emailed to Victoria Boyle or uploaded to the speaker portal by Friday 28 June.

With so many sessions taking place, it is very important that we pre-load presentations to avoid problems and delays to sessions starting on time.

We have prepared a Festival of Education branded PowerPoint template for your use, which can be downloaded here: For Windows or For Mac.

If you are not able to send your presentation by this date, please ensure you bring a backup copy on a USB stick which your venue manager or the supporting technician will assist with when you arrive at your speaker venue.

We would like to share your presentation with attendees to have during and post event. If you do not wish for your presentation to be shared, please inform Victoria Boyle.

The Festival of Education strives to provide an accessible and inclusive environment in which to learn and enjoy the vast array of content, exhibitors & partners and networking in beautiful surroundings.  Taking into account the challenges of historic buildings we have worked to provide information needed and infrastructure to enable all our attendees to take part and contribute to the Festival to the maximum.
 
Car Parking
There are spaces reserved for blue badge holders close to the Festival site on ‘North Front Parking’.  When you arrive at Wellington College, please ask one of the security & parking personnel to direct you.  If you require to be assisted from this point to the Festival, please contact Philippa Barton m 07818 064914 in advance of the Festival to arrange this.
 
Accessible Route
Please refer to the map which provides a suggested route to all the Festival Venues.  Please ask any of our security team or Festival staff (wearing Can I Help? t-shirts) who will be able to provide advice if needed or escort you to where you wish to go.
 
The Festival has one buggy for Festival attendees requiring assistance travel around the site.
Some marquee venues be accessible via ramps and that some exhibitor areas and venues are accessed over grassed lawns/pitches.
 
Please be aware there is an alternate accessible route to the College Garden (Speaker VIP Zone) as the visible entrance involves stairs. Please make yourself known and one of the team will escort you on the accessible route.
 
Toilets
Accessible Toilets are marked on the map and can be found as follows:
  • Accessible (not disabled) toilet by Driver Leadership Room including standard Ladies and Gents
  • Disabled toilet in Master’s Loos (Penny Quad) plus standard Ladies and Gents
  • Standard toilets at V&A (Gents/Boys) and Queens Loo (Ladies only)
  • Disabled toilet in AQA Auditorium plus standard Ladies and Gents
  • Disabled toilet in Old Gym plus standard Ladies and Gents
 
Catering Facilities
College Green – there is a ramp up to this area, and it is on grass.
Pavilion  Area – fully accessible
Food Village – fully accessible
 
Assistance Dogs
Assistance dogs are welcome at the Festival but please be sure to bring water/dog bowl as necessary.  Please be sure to clear up after your dog.
 
Should you wish for assistance, guiding or advice at any point during the Festival, please contact Philippa Barton on m: 07818 064914.

If you require any materials shipped to Wellington College for your session, these must not arrive before Monday 3 July as deliveries may not be accepted outside of tenancy.

Please use the following link to download the shipping label. Please complete and include this on all packages. You must to contact Victoria Boyle with the number of packages, which session they are for and any tracking details.

During the Festival, we will have a team of photographers and videographers on-site. Please let us know in advance if you do NOT wish to have your picture be taken or be filmed at the event.

We will reimburse speaker travel expenses up to a limit of £100. Please complete the Speaker Expense Claim Form, attach receipts and return by email to victoria.boyle@educationscape.com by 31 July 2024: Speaker Expense Claim Form

We recommend arriving at the Festival at least 30 minutes before your session start time. Collect your Green Festival Wristband at registration from our helpful Registration team by showing your printed or digital Speaker Ticket.

Arrive at your session venue 15 minutes before your session start time to ensure everything is ready for your presentation. Your venue will be staffed by venue managers who will be able to assist you with any on site queries. Please make yourself familiar with the route to your venue using our Festival map on the app closer to the event.

You will find Victoria Boyle at the Festival Office within the Wellesley Building along with our technical team, for any last-minute queries you may have.

Your Green Festival Wristband will grant you access to our exclusive Speaker’s area in the College Garden for refreshments and a relaxing area to break away from the Festival (guests will not be permitted entry).

Finally, proceed to enjoy the Festival and experience the array of sessions and exhibitors we have at the event!

Venues will be fully equipped with laptops/ desktops that are able to support PPT and videos, as well as suitably sized screens/ projectors. The one exception to this is the Chapel venue, where there will be no visual screens, only audio, due to restrictions.

Our venues are staffed by venue managers who will be able to assist you with any on site queries. They will be supported by roving IT technicians in the case of smaller venues and in the larger venues there will be a permanent IT technician.

Speakers in larger venues will be required to be mic’d up and we will have roving mics for audience questions.

We will have dedicated Wifi throughout the festival site over both days and you will be given the access code on arrival.

It is a festival so please dress casually. We do not expect suits!

Venue address: Wellington College, Crowthorne, Berks RG45 7PU

The College is situated in Crowthorne about 35 miles to the South West of London and can be reached by road from either the M3 or M4. Crowthorne railway station enjoys direct rail links to Reading and Guildford, and our closest airports are Heathrow (around 30 minutes’ drive) and Gatwick (just over an hour).

If you are travelling by train, a shuttle bus will run to/from Crowthorne station from 08:15 – 10:00 and 15:30 – 17:30 on both Festival days. Otherwise, Crowthorne station is a 10-minute walk (mostly within the school grounds) to reach the entrance to the Festival.

If you are coming by car, there are two Gates:

If approaching from Sandhurst, the M3 use Mordaunt Gate from Sandhurst Road : what3words /// The simplest way to talk about location

If approaching from Bracknell, Reading, M4 use Main Gate from Duke’s Ride : what3words /// The simplest way to talk about location

Once in the school grounds, please follow the security and attendants instructions for parking. 

Festival of Education Parking Conditions and Disclaimer: ‘Vehicles and their contents are parked on the Wellington College estate at the owner’s sole risk in all respects. Wellington College, nor the festival organisers accept liability for any theft or loss of, or damage, howsoever caused, to vehicles, accessories or contents incurred on the College estate’.

More information regarding the venue can be found here.

Please head to the Accommodation section of our website for local accommodation options.

Located within the beautiful College Garden, our speaker hospitality will provide light refreshments and tea/coffee.

Admittance is strictly limited to speakers and those invited by the festival, therefore we are unable to accept any requests for guests. Speakers are of course welcome to enjoy all other areas of the Festival, including catering outlets at their own expense.

Should speakers require some quiet space or an area to finalise their session materials, we will have space within the Festival Office, within the Wellesley Building. This space will include an area for speakers to work.